March 4, 2021 UPDATE: Information and tools are in the process of being updated to reflect new federal GPRA measures and data collection/reporting protocols. Old information and formats are provided for reference only. Grantees should check back regularly for updates.
21st Century Annual Reporting
Please take note of the following reporting considerations!
**Grantees need to make arrangements to complete required reports that are due after their grants end. Sometimes these reports may not be due for several months to a year after the grant ends. For example, for a grant that ends on September 30th and where programming ocurred in the prior summer or September, the required reports may not be due until the following fall.**
Grantees are responsible for the content and accuracy of their reports. Be sure to work in collaboration with your centers, staff and/or local evaluator to ensure that you are using and reporting consistent information.
Expenditure Reports follow the fiscal/contract year for your grant.
Quarterly Performance Reports (QPR)*, annual summative reports (state and federal), and your annual local evaluation report follow the federal program year. For the summer/fall 2020 reporting round this includes summer 2019 and school year 2019-20. This means your reports will span more than one contract year.
If you have questions about how to report, please contact the 21st CCLC Evaluation Team.
*The new QPR timeline goes into effect for Summer 2019/School Year 2019-20 programs.
Annual Summative Reports
The Grantee Annual Reports Summary provides the details and links for federal, state, and local reporting.
To assist grantees in reviewing the evaluation process and ensuring reporting accuracy, the state evaluation team created the grantee evaluation and reporting checkpoints and Local Evaluation Report Checklist.
Quarterly Performance Reports
Grantees will complete and maintain a single QPR workbook for each program year. Grantees will complete the QPR in addition to the federal, state, and local summative reports completed due each fall. QPRs are typically due 15 days after the close of each calendar quarter.
You must download and save the QPR form to your local computer or network drive to complete the report. Please use the following filename structure when you submit your QPR workbook to CSC: GranteeName_C#_QPR_Year_Qtr - NOTE that Excel will automatically place the .xlsx file extension behind your file name.
Grantees should submit their Quarterly Performance Reports via email, along with applicable attachments, to QPR@csc.csiu.org.
NOTE: In summer 2019 the coverage of the QPR was changed for all cohorts to follow the federal program year of summer and the following school year. All grantees should use the new form for reporting their summer 2020 and school year 2020-21 programs. Click here for the current QPR submission deadlines and additional details.
Grantees and local evaluators may contact Leslie McConnell, 412-394-5821.