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PA 21st Century Evaluation Tools and Resources
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Grantees can access recorded 21st CCLC evaluation-related webinars at Pennsylvania's 21st Century State Website.
March 4, 2021 UPDATE: Information and tools are in the process of being updated to reflect new federal GPRA measures and data collection/reporting protocols. Old information and formats are provided for reference only. Grantees should check back regularly for updates.
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Program Implementation Tools and Resources
Evaluation Planning Framework [MS Word]
Parent Survey Template [MS Word] AIU created a template parent survey for grantees to use. Grantees are not required to use the form; it is provided as a resource. To use this template, download and save the file to your local computer. Insert the information indicated by the brackets. Adjust as needed. This form is intended to be distributed and collected on paper.
Staff and Volunteer Clearance Tracker [MS Excel]
Monitoring
Monitoring Self-Assessment and Planning Instrument [MS Word]
Download the 21C Virtual Monitoring Site Visit Itinerary Guide [MS Word]
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Data Safeguarding
**IMPORTANT** Data Safeguarding and Parent Data Permission forms: while it is important to have such forms in place, it is even more important to actually be following protocols related to student data security. Be sure that your program and your staff are aware of FERPA practices and requirements.
Data Safeguarding Statement Template [MS Word]
Student Data Permission Form Template [MS Word]
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Student Data Tools
Student Daily Program Attendance Tracking Tool [MS Excel]
The Student Information Tracking Workbook is available in 2 forms, a locked and an unlocked version. The locked data sheet version is better suited for staff with limited Excel skills, while the unlocked version is intended to be used by local evaluators and those individuals familiar with more advanced Excel functions and formulas. The unlocked version allows the user more flexibility; however, it is also more vulnerable to accidental deletions and overwrites that are needed for the autoanalysis functions to work properly. The analysis tabs remain locked in both versions.
Update March 2021: Please note that 21st Century's GPRAs are changing. New forms will be coming to better align with expected changes in 21APR reporting. The forms below align with current expectations, not the new GPRAs. More information coming soon.
Student Information Tracking Workbook - LOCKED Data Sheet [MS Excel]
Student Information Tracking Workbook - UNLOCKED Data Sheet [MS Excel]
Allegheny Intermediate Unit maintains all rights associated with the 21st CCLC Evaluation Handbook and accompanying resources, except those developed and provided by PDE and/or the Center for Schools and Communities. AIU-developed resources are sole property of the AIU and are being provided without warranty at no cost for the benefit of 21st CCLC programs.
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Teacher Surveys
Click here to access the PA 21st CCLC Teacher Survey page.
Please email Leslie McConnell if you have questions.
PA 21st CCLC Teacher Survey [paper/Word-form version, download to use]
Please remember that if you are using the web-based survey and 1) have multiple cohorts of funding or 2) have a grantee name that may be unknown to teachers, you need to tell teachers which grantee and cohort a student belongs to before the teacher(s) completes the survey online..
